Launching this Month: Georgetown – MedStar IRB System

Georgetown - MedStar IRB System Logo

Georgetown University and MedStar Health have decided to jointly invest in a new IRB software system. After reviewing several options, faculty and staff from GU and MedStar recommended adoption of a system widely used by many of our peer institutions, provided by Huron, a market leader in IRB systems software.

This fall, a joint IRB system will go live for research at Georgetown University and MedStar Health, replacing existing IRB systems (eRIC and InfoEd) on Thursday, November 29, 2018.  This new system, provided by Huron, will better support our rapidly expanding research enterprises. We are working hard to make the transition process as seamless as possible.  We have developed an eIRB implementation page on StarPort which contains detailed information regarding training, system rollout, and transition of existing protocols to the new joint IRB system. Please use this page as a resource during the transition.  We will be updating it as new materials are available for distribution. 

Here are important dates you need to know:

Important Dates to Know Date
Last day investigators may submit to the MHRI IRB using InfoEd November 16, 2018
Dates that InfoEd will not be accessible to investigative sites or ORI staff to allow data migration November 26 to November 29, 2018
Date investigative sites and the ORI will begin using the Huron eIRB system November 29, 2018

Training

The schedule of training dates, methods and locations for the month of November 2018 is below. All attendees will need to bring their laptop for training.

Dates & Location Times
Wednesday, November 7
Columbia Corporate Office
Conference Room 6A
Presentation & training session:
2:30 to 3:30 pm

Drop-in questions and answers:
2 to 2:30 pm
3:30 to 4:30 pm

Tuesday, November 13
MedStar Washington Hospital Center
East Building Conference Room, 1st floor (EB1002)
Presentations & training sessions:
9 to 10 am
11 am to 12:00 pm
2 pm to 3pm

Drop-in questions and answers:
8 to 9 am
10 to 11 am
1 to 2 pm
3 to 4:30 pm

Wednesday, November 14
MedStar Washington Hospital Center
East Building Conference Room, 1st floor (EB1002)
Presentations & training sessions:
9 to 10 am
1 to 12:00 pm
2 to 3 pm

Drop-in questions and answers:
8 to 9 am
10 to 11 am
1 to 2 pm
3 to 4:30 pm

Thursday, November 15
MedStar Union Memorial Hospital
Cafeteria Conference Room
Presentation & training session:
9 to 10 am

Drop-in questions and answers:
8 to 9 am
10 to 12 noon

Thursday, November 15
MedStar Franklin Square Medical Center
Cancer Center Conference Room
Presentation & training session:
2:30 to 3:30 pm

Drop-in questions and answers:
1:30 to 2:30 pm
3:30 to 4:30 pm

As a state-of-the-art program, the Georgetown-MedStar IRB system has an intuitive user interface, shorter applications and improved system stability, which will lead to an easier, more satisfying investigator experience. In addition, the system will bring us into compliance with changes to the Federal Policy for the Protection of Human Subjects (45 CFR, Part 46), also known as the “Common Rule.” It will also reduce the regulatory burden on all human subject researchers at GU and MedStar, ensuring robust protection for research participants.

We are working hard to make the transition process as seamless as possible. We thank you for your support in this ongoing growth as we modernize our joint research infrastructure.

If you have any questions, please contact [email protected].