Advancing Health Through Research

Abstract Submissions

 

Contact Us:

[email protected]

Abstract submissions for the 2020 MedStar Health—Georgetown University Research Symposium and Colloquium for Educators in the Health Professions are now open!

All MedStar and Georgetown physicians, nurses, researchers, staff, residents, and fellows are encouraged to submit abstracts for the Research Symposium.

All faculty, staff, and trainees are encouraged to submit abstracts for the Colloquium.

All Abstracts must be submitted through the Abstract Submission Portal.

Please read carefully the submission instructions and detailed guidelines on the Abstract Submission Portal prior to submitting your abstract. Submissions close at 11:59 pm on Monday, February 3.

Contact [email protected] if you have any questions.

2020 Healthcare & Research Team Members/Faculty Abstract Submission Guidelines

Any of the following researchers should submit through this category: Research associates, investigators, faculty, nurse practitioners, pharmacists, or anyone else who is part of the healthcare/research team and is not part of GME.

General Guidelines

  • All MedStar providers and researchers are encouraged to submit abstracts. For research conducted by a resident/fellow with a faculty investigator, the mentoring faculty member/attending must be present at the Symposium if the abstract is selected for poster presentation.
  • If selected, you must attend the Symposium to present your research or designate an alternate presenter.
  • No individual may be listed as the presenting author on more than TWO (2) abstract submissions.
  • Authors must certify that all research involving human subjects has been approved by an Institutional Review Board, and all studies involving the use of animals by an animal care committee.
  • Abstract submissions are limited to research at least partially conducted in the past 2 years (no earlier than April 2018).
  • It is the authors’ responsibility to submit abstracts free of typographical or other errors.
  • Abstracts reporting the results of Quality Improvement projects, Innovative Clinical Programs, and new teaching methodologies are all encouraged for submission to the Symposium.
  • Abstracts submitted should include data or results. Abstracts without data/results will not be accepted for presentation.
  • All Abstract Poster Presentation formats should be 4-Column, 56x36 inches. Please see MedStar Health poster template provided here.

Abstract Text

  • Abstracts should be no longer than 2500 characters, which is approximately 400 words, and must be submitted in the following format:
    • Background and Objective: A clear statement of purpose and/or hypothesis must be included in this section.
    • Methods and Analysis: A description of study design, all patient populations studied, materials and methods used, and quantitative analysis planned or performed.
    • Results: A logical and concise summary of the study’s results.
    • Conclusion: A discussion of the study’s relevance, application, and potential limitations is included here.
    • Tables/Figures: Authors may include 1-2 tables/figures. Text in the tables/figures is not counted in the total word count. For optimum publishing quality, images/figures must be submitted as high-resolution JPEG files (600 dpi minimum). Tables up to 10 rows and 10 columns may be configured inside the submission system.

Review Process

  • Only selected abstracts will be presented as posters at the Symposium. Poster selection will be determined by the Scientific Review committee. The committee will seek to achieve a balanced distribution of submissions for presentation at the Symposium, based on scientific writing, research fields and participation from multiple MedStar Health sites/departments.
  • Abstracts will be scored according to the following criteria:
    • States purpose, hypothesis, and objectives explicitly.
    • Clearly defines methods and statistical technique or plan.
    • Interprets results and discusses relevance in a logical manner.
    • Acknowledges limitations in this research and appropriate next steps.
    • Innovative Methodologies.
    • Organization and Conclusions: Overall, the abstract is readable and accurately presented and conclusions are valid.
    • Collaboration of researchers from multiple MedStar sites/departments on one research project will receive one (1) extra point.

2020 Resident/Fellow Abstract Submission Guidelines

Any member of the GME program should submit through this category (residents and fellows).

General Guidelines

  • Abstract submissions can be either case reports or research projects. Case reports are purely descriptive and are eligible for the poster and case report competition. Original research projects are usually hypothesis-driven and are eligible for the manuscript competition.
  • If selected, you must attend the Symposium to present your research or designate an alternate presenter.
  • No individual may be listed as presenting author on more than TWO (2) abstract submissions. Abstracts will be divided into PGY1-3, PGY4 and above, and Research resident/fellow categories.
  • Authors must certify that all research involving human subjects has been approved by an Institutional Review Board, and all studies involving the use of animals approved by an animal care committee, PRIOR TO CONDUCTING THE RESEARCH.
  • Case Reports: Please review the Case Report FAQs to determine if your case report needs to be submitted to the MHRI Office of Research Integrity (ORI) for official review.
  • Abstract submissions are limited to research at least partially conducted in the past 2 years (no earlier than April 2018). Abstracts submitted in previous years can be re-submitted if additional research has been conducted. Abstracts that have been submitted for publication are eligible for the competition.
  • It is the authors’ responsibility to submit abstracts free of typographical or other errors.
  • Abstracts reporting the results of Quality Improvement projects, Innovative Clinical Programs, and new teaching methodologies are encouraged for submission to the Symposium.
  • Abstracts submitted should include data or results. Abstracts without data/results will not be accepted for presentation.
  • All Abstract Poster Presentation formats should be 4-Column, 56x36 inches. Please see MedStar Health poster template provided here.
  • All Case Reports Poster Presentation formats should be 3-Column, 36x24 inches. Please see MedStar Health case report template provided hereWe cannot accommodate case reports posters printed at the incorrect size.

Abstract Text

  • Abstracts should be no longer than 2500 characters, which is approximately 400 words, and must be submitted in the following format:
    • Background and Objective: A clear statement of purpose and/or hypothesis must be included in this section.
    • Methods and Analysis: A description of study design, all patient populations studied, materials and methods used, and quantitative analysis planned or performed.
    • Results: A logical and concise summary of the study’s results.
    • Conclusion: A discussion of the study’s relevance, application, and potential limitations is included here.
    • Tables/Figures: Authors may include 1-2 tables/figures. Text in the tables/figures is not counted in the total word count. For optimum publishing quality, images/figures must be submitted as high-resolution JPEG files (600 dpi minimum). Tables up to 10 rows and 10 columns may be configured inside the submission system.

Review Process

  • Only selected abstracts will be presented as posters at the Symposium. Poster selection will be determined by the Scientific Review committee. The committee will seek to achieve a balanced distribution of submissions for presentation at the Symposium, based on scientific writing, research fields and participation from multiple MedStar Health sites/departments.
  • Abstracts will be scored according to the following criteria:
    • States purpose, hypothesis, and objectives explicitly.
    • Clearly defines methods and statistical technique or plan.
    • Interprets results and discusses relevance in a logical manner.
    • Acknowledges limitations in this research and appropriate next steps.
    • Innovative Methodologies.
    • Organization and Conclusions: Overall, the abstract is readable and accurately presented and conclusions are valid.
  • Case Reports will be scored according to the following criteria:
    • Significance: How clinically relevant to the practicing clinician is the case report? How well is this conveyed? The case report should increase the understanding of a disease process, its diagnosis or its treatment.
    • Originality: How original are the concepts in this case report? Is a unique problem identified? Or, does the case report describe a novel approach to understanding an old problem?
    • Management of Patient Care & Clinical Reasoning: How logical are the ideas presented in this case report? How involved in and knowledgeable of the care of the patient is the author?
    • Organization and Conclusions: Overall, the case report is readable and accurately presented and conclusions are valid.

Oral Presentations and Awards

  • The Scientific Review Committee will determine the top abstract in each presenting author category (PGY1-3, PGY4 and above, Research Resident/Fellow) who will present their research. Each presenter will be allotted a maximum of 10 minutes for their oral presentation: 7-minute presentation and 3 minutes for questions and answers.
  • Awards will be presented during the Main Symposium.
  • Each top scorer will receive an award of $1500, second place will receive $500, third place will receive $250.

CENTILE Colloquium Abstract Submission Guidelines

Any of the following educators may submit through this category: Any educator affiliated with Georgetown University or MedStar including, but not limited to, the following categories: faculty, residents, students, physicians, nurse practitioners, nurses, pharmacists, and staff.

General Guidelines

  • All Georgetown and MedStar educators are encouraged to submit abstracts.
  • If selected, you must attend to present your work or designate an alternate presenter.
  • It is the authors’ responsibility to submit abstracts free of typographical or other errors.
  • Abstracts submitted should include background, project goals, data, findings, and implications.
  • Abstracts should include data and/or (projected) results.

ABSTRACT FOR CENTILE COLLOQUIUM ORAL PRESENTATION:

General Information
Oral presentations are designed to report on one curricular and/or educational research project. Oral presentations are 10 minutes in duration with 5 minutes for discussion. Oral presentations will be conducted in the morning during the Colloquium. Oral abstracts will be 400 words or less in length. (See below for details on abstract text requirements).

ABSTRACT FOR CENTILE COLLOQUIUM POSTER PRESENTATION:

General Information
Poster presentations are designed to report on one curricular and/or educational research project. Accepted posters will be displayed from 1pm – 6pm (CHECK TIMES) so posters can be viewed prior to and during the poster session. Poster abstracts will be 400 words or less in length. (See below for details on abstract text requirements).

ABSTRACT FOR CENTILE COLLOQUIUM SYMPOSIUM:

General Information
Symposia sessions address a theme of topical interest and debate in medical and health professions education. The form usually consists of a series of up to four short presentations which provide different views and perspectives in order to stimulate discussion and debate with the audience. Symposia be are 60 minutes’ duration, of which a maximum of 30 minutes should be taken up with introductory presentations, and the remainder of the session devoted to discussion and audience participation. Accepted symposia will be conducted during the morning of the Colloquium. Symposia abstracts will be 400 words or less in length (See below for details on abstract text requirements).

Poster & Oral Presentation Abstract Instructions

Abstracts should be no longer than 2500 characters, which is approximately 400 words, and must be submitted in the following format:
  • Abstract Title: Title should NOT exceed 150 characters in length and should be in Title Case.
  • Abstract Authors:All authors and their main affiliations should be included.
  • Background and Objective: A clear statement of curricular objective, project purpose and/or hypothesis must be included in this section.
  • Methods and Analysis:A description of curriculum or study design, all participants/populations studied, materials and methods used, and analysis planned or performed.
  • Results/Findings:A logical and concise summary of the project/study’s results or lessons learned in curriculum project.
  • Conclusion/Implications:A discussion of the study/project’s relevance, application, and potential limitations is included here.
  • Tables/Figures:Authors may include 1-2 tables/figures. Text in the tables/figures is not counted in the total word count. For optimum publishing quality, images/figures must be submitted as high-resolution JPEG files (600 dpi minimum). Tables up to 10 rows and 10 columns may be configured inside the submission system.
Click here for a sample formatted abstract.

Symposium Presentation Abstract Instructions

Abstracts should be no longer than 2500 characters, which is approximately 400 words, and must be submitted in the following format:
  • Title: Title should NOT exceed 150 characters in length and should be in Title Case.
  • Summary:Describe symposia topic and why it is relevant to health professions education.
  • Presenters:List the name, affiliation, and topic to be presented by each individual symposium presenter. Include a sentence addressing the presenter’s expertise.

Review Process

  • Only selected abstracts will be presented at the Colloquium. Selection will be determined by the CENTILE Program Committee. The Committee will seek to achieve a balanced distribution of submissions for presentation at the Colloquium, based on innovation, contribution, relevance, writing, and educational field.
  • Abstracts will be scored according to the following criteria:
    • States purpose hypothesis, and objectives explicitly.
    • Clearly defines methods and technique or plan.
    • Interprets findings/results and discusses relevance in a logical manner.
    • Acknowledges limitations and appropriate next steps.
    • Innovative Methodologies.
    • Organization and Conclusions: Overall, the abstract is well-written, clear, accurately presented and conclusions are valid.
Click here for a properly formatted abstract.

CENTILE Colloquium Awards

  • The CENTILE Program Committee will determine the top abstract for an oreal presentation and one for a poster presentation.
  • Awards will be presented during the Main Symposium