Important Changes to PeopleSoft for Time Reporting

Open laptop sitting on wooden desk with time of 08:21:57 on screen

There are two changes being made to logging time and attendance through PeopleSoft. These changes reflect the growing needs and usage of PeopleSoft as an organization and benefit associates at all levels and locations.

For All Non-Exempt Associates:

On September 3, 2017, the PeopleSoft Time and Labor Web Clock functionality will be implemented for all non-exempt MedStar Health Research Institute (MHRI) Associates. The Punch Timesheet will replace MHRI’s existing timesheet in the PeopleSoft Time and Labor system. Associates will begin entering their time using the Web Clock and Punch Timesheet as of September 3. The Web Clock will capture time and attendance electronically and automatically populate the punch timesheet in PeopleSoft for payroll processing.

Benefits of the new Punch Timesheet and Web Clock system:

  • No more paper timesheets for DC based associates.
  • The Web Clock will record actual punch time with just a few clicks.
  • The Punch Timesheet will systematically calculate time worked and overtime based on actual clocked data and explicitly defined pay policies.
  • The Punch Timesheet and Web Clock will record/track meal breaks.

We encourage you to review the online, self-paced tutorial for the PeopleSoft Time and Labor Punch Timesheet and Web Clock located on StarPort at the following link: http://starport.medstar.net/msh/CBO/Payroll/Pages/Home.aspx.

Training is required for all non-exempt associates in the PeopleSoft Time and Labor Web Clock, so please ensure that you are able to attend a training session.

Register for Training Today

  1. Log on to the MedStar Health SiTEL Learning Management System at https://www.sitelms.org.
  2. Enter course code [Li-022757] in the Search Catalog field. Once you have selected the course, choose your desired date and time.
  3. There is a maximum capacity of 12 associates per training session.
  4. Due to the number of associates requiring training, please register for the earliest available session. Remember, once you enroll, you must attend your chosen session.

Location

Training Dates

Training Time(s)

Training Room

Remote - WebEx for NIH Phoenix

8/10/2017

09:30 - 10:00 MST
13:00 - 13:30 MST

N/A

MedStar Union Memorial Hospital
201 E. University Parkway
Baltimore, MD 21218

8/14/2017

09:30 - 10:00
14:30 - 15:00

Auxiliary Classroom

University Town Center (Hyattsville)
6525 Belcrest Road, Suite 700
Hyattsville, MD 20782

8/15/2017

09:30 - 10:00
13:00 - 13:30

Multipurpose Room

MedStar Washington Hospital Center
110  Irving Street, NW
Washington, DC 20010

8/16/2017

09:30 - 10:00
10:30 - 11:00
13:00 - 13:30

MWHC EB-4127 HR Second Training Room

MedStar Washington Hospital Center
110 Irving Street, NW
Washington, DC 20010

8/17/2017

09:30 - 10:00
10:30 - 11:00
13:00 - 13:30

MWHC EB-4127 HR Second Training Room

 

For All Exempt Associates

Effective Monday, July 17th, all exempt MHRI Associates have the option to select functionality that permits reported time to be automatically copied and pre-populated from the current pay week to the next pay week.

This election is completely voluntary. You may choose to use this Timesheet Copy-Forward functionality or to continue to enter time as you do today. In either situation, you must still click “Submit” each week to submit your time sheet.

If you choose to utilize the copy-forward functionality, please note that it will duplicate any PTO or holiday time that you may have entered in the previous week. As such, you will have to manually update changes to the current week and click “Submit.”

You can view a job aid, FAQ and a video walkthrough on StarPort at http://starport.medstar.net/MHRI/HR/Pages/default.aspx.

Should you need assistance, please either contact your Human Resources representative or the MedStar Helpdesk (1-877-777-8787).